Project Planning and Management 101 Training at Mukuru Youth Initiative (MUYI).

On 9th May 2023 I conducted a training at Mukuru Youth Initiative (MUYI under the umbrella of Sauti Za Mtaa, a program that seek to amplify community voices through different form of arts. This is under Wajibu Wetu, a program supported by ForumCiv Hub Eastern & Southern Africa.

The one day project management and planning was attended by community champions, artists and staff members at MUYI.  The objective was to train participants how to plan and manage projects using a formal process that would allow them to fulfill their goals, track their progress, map out their stakeholders, engage them in meaningful ways, manage their time effectively, and allocate resources in accordance with the budgets.

The Program of the day; Notes from the slides.

01 Welcome & introduction

      - Eyes breaker

02 What we will cover;

    - Group Work (The Challenge)

   -Presentation, Feedback & Review

            - What Makes a project to fail

03 Facilitator's Insight.

04. Closure and General remarks.

What is Project Management 

~ Project Management is the Discipline that applies formal process, methods, tools and techniques to a related set of tasks or activities; in order to compete within a specific time and budget.

The Challenge - 45 Minutes 

As part of the commemoration of international youth day, donor XYZ has given Kes 1M. The primary goal of the fund is to include young people in Nairobi County in any activity that is indicated by the receipt of the grant, which should reach 5000 young people between May 10 and December 12, 2023.

The monies are not restricted to any particular item, but the recipient is expected to create a budget and a strategy for how they will be used.

Expectation;

1. Develop a plan indicating what will happen from the start to the last day (Use any tool).

2. Develop a budget and include all necessary items.

3. Come up with the theme and list everyone who will be involved.

4. List how you will measure impact.

The training methodology

  We used the following approach;

1.  Group discussions
2.  Presentation & feedback 
3. Individual insight 
4. Case study 

In pictures

Way Forward

The session was both entertaining and educational. I would like to take this opportunity to thank the management of MUYI for giving me the chance to teach the participants the fundamentals of project management. I also urged the attendees to read more, particularly online.